Explore the dashboard, screen by screen
A complete operating system for your rentals — from reporting to maintenance and collections.
- Owner reporting that matches your real portfolio
- Issues → Expenses, so costs never get lost
Portfolio Intelligence Command Center
Live KPIs, occupancy, overdue items and quick actions — all on one screen.
AI LEASE
Draft a country-aware lease in minutes.
Pick a country. The wizard loads the right legal framework and walks you through eight steps with a live document preview.
- BE, NL, DE, FR indices built-in
- Negotiable, country-valid output
- NL / FR / DE / EN tenant languages
RENT INDEXATION
Never miss a rent indexation again.
ImmoDesk keeps an eye on every lease. The moment an anniversary is coming up, it drafts a compliant index letter using the right official index for the country — the Belgian health index, Dutch CPI, French IRL, German VPI, Italian FOI, or Spanish IRAV. Rent indexation with the official index in 10 countries: Belgium, Netherlands, France, Germany, Luxembourg, Austria, Switzerland, Spain, Italy and United Kingdom. You review, approve, and send in one click.
- Tracks every lease anniversary automatically
- Drafts compliant letters using the right national index
- Review, sign and send in one click
TENANT PORTAL
A tenant portal your renters will actually use
Invite a tenant in one click and they get their own secure portal account the moment they accept — no passwords to reset. They read and download their lease documents, get their rent receipts, send maintenance requests with photos, and message you directly, all in their own language.
- Instant rent receipts, auto-generated each month
- All lease documents in one secure place
- Maintenance requests with photos and status updates
- Direct messaging with their landlord
- One-click invite — instant access the moment they accept
ISSUES & MAINTENANCE
From tenant report to repaired — without the back-and-forth
A tenant opens a maintenance request. ImmoDesk reads the lease, applies local rental law, and tells you instantly whether it’s a tenant cost or a landlord cost — before anyone argues. Email the right contractor in one click, lock in the appointment, and track every step from “reported” to “signed off”. Faster repairs. Lower bills. Happier tenants.
- AI flags who pays — the assistant reads your lease and classifies every issue as a tenant or landlord cost, with the reasoning and the relevant clause attached
- One-click contractor dispatch — email the plumber, electrician, or handyman directly from the issue, with the property address and issue photos included
- Appointments scheduled in the portal — you and the tenant lock in the slot, the tenant gets notified automatically, no phone-tag
- Photo + status timeline — every photo and status change timestamped on the issue, exportable to CSV
- Everyone in the loop — the tenant tracks status in their portal and the assigned contractor is emailed automatically on every update; no "I never received that" disputes
- Resolved faster, resolved cheaper — faster triage means less damage; clear responsibility means fewer disputed invoices
WHO PAYS FOR THE REPAIR
The boiler broke. Is that yours or theirs?
It is the first question every repair raises, and the one that turns into an argument at the end of a tenancy. ImmoDesk reads your actual signed lease and answers it — quoting the exact clause it relied on, so you can see the reasoning rather than trust it. Most leases do not cover every repair. When yours is silent, it applies the rules for the region the property is in, because Flanders, Brussels and Wallonia each write their own. It always shows which of the two the answer came from. A well-founded starting point, not legal advice — but you are no longer guessing.
- Answers from your signed lease and quotes the clause
- Falls back to the rules for your region when the lease is silent
- Always shows whether it answered from your contract or the law
From reported to repaired
One chain, from the tenant’s message to the invoice.
A repair usually breaks into four disconnected jobs: read the complaint, work out who pays, find someone to fix it, then remember what it cost. ImmoDesk keeps them as one thread.
- 1The tenant reports itMarie · Unit 2B
“De douche loopt niet meer weg.”
2 photos attached
In their own language, from their phone.
- 2Who pays, answered
You pay for this one
“Blockages in the main waste pipe remain the responsibility of the lessor.” — Art. 5.2
From your signed lease - 3The right trade
Suggested for plumbing
Aqua SanitairLoodgieterVolt ElektroElektricienYour own contractors, ranked by trade — not a directory of strangers.
- 4Sent, and on the record
To Aqua Sanitair
Reply-to you
The fault, the address and the photos — already filled in.
Recorded against Unit 2B
Illustration. Contractors shown are fictional. The reply address is always your own, so the contractor answers you directly — ImmoDesk never sits between you and your trades.
Repair: leaking kitchen tap
Example dataFind a pro
Gent
- Peeters SanitairPlumber · Gent peeters-sanitair.example
- Atelier DuboisPlumber · Gent atelier-dubois.example
- Lek & LeidingPlumber · Gent lek-en-leiding.example
Made-up businesses, to show the flow. In ImmoDesk the search runs on the public web around your own town.
FIND A PRO · LANDLORDS AND TENANTS
A leak at 9pm. A local plumber on your list by 9:05.
Don’t have someone for the job? Search around your own address without leaving the repair, and keep the ones you like.
- Search for a plumber, electrician, roofer or locksmith around your own town, straight from the repair.
- Every result shows the page it was found on. You contact the business yourself; ImmoDesk doesn’t vouch for it.
- Landlords save a business to their contractors and reuse it on the next repair.
- Tenants keep a list of their own, with a reminder to check with the landlord first.
- No bookings, no commissions, no paid placements.
Built for co-living, HMO & student housing too
Not just whole apartments. Rent by the room on separate leases — with per-room rent, deposits and all-inclusive billing.
When you add a property, just pick “By the room” — we create one room per tenant, each ready for its own lease.
For tenants
Is your landlord not yet
on ImmoDesk?
Invite them in 30 seconds -- completely free for you
Track maintenance requests digitally
All your rental documents in one place
Direct messaging with your landlord
MOBILE APP
Your entire rental business — in your pocket
ImmoDesk is a full web platform and a real native iOS and Android app — the same account, the same data, wherever you pick it up. Use the web for long admin sessions at your desk, then carry the whole portfolio in your pocket for everything that happens on the move: between meetings, during viewings, standing in a tenant’s kitchen looking at a broken boiler. Landlords run their whole portfolio from the home screen — tenants, finances, issues, documents. Tenants get their own polished app to check their rent and receipts, report problems with photos, and message you directly. Because everyone has a phone on them at all times, nothing sits in an inbox for a week.
- Landlord app (iOS & Android): the full platform in your pocket — dashboard, finances, tenants, properties, issues, documents, AI assistant
- Tenant app (iOS & Android): a dedicated native app, not a stripped-down web view — see rent and receipts, report issues with photos, read the lease, message you
- Real-time two-way communication — push notifications land instantly on both sides; no more WhatsApp threads that lose half the story
Accounting-ready exports
Country presets available. International standards supported.
Supported systems
Standards
Try IMMODESK free
for 7 days
Full access to every feature. Then from €29/mo, based on how many units you manage.
Everything included
Every feature on every plan — you only pay for the units you manage.
Your whole portfolio
Properties, units, tenants
Rent collection
Auto-charge & reminders
Analytics & reports
Financial dashboards
Accounting exports
Exact, Yuki, WinBooks, Xero
Automation workflows
Indexation, reminders, notices
Tenant portal
Payments, docs, maintenance
GDPR-ready
Secure European hosting
Setup in minutes · No technical skills needed
How it works
Three steps to a managed portfolio.
Create your account
Quick setup. Takes 30 seconds.
Add your portfolio
Import it yourself, or let our team do it for you — free.
After 7 days, decide
Keep using IMMODESK from €29/mo. Cancel anytime.
Don't want to import yourself? We'll do it for free.
Send us your data in any format — spreadsheet, PDF, or other documents — and our team imports it for you, free of charge.
Start 7-day free trialLatest articles
- My Tenant Isn't Paying Rent — What Can I Do? A Step-by-Step Guide for Landlords in Belgium (2026)
- Landlord Obligations in Belgium: EPC, Smoke Detectors, Conformity Certificate and More (2026)
- Raising the Rent After Renovation or for a New Tenant: What's Allowed in Belgium? (2026)
- Subletting in Belgium: Can Your Tenant Sublet the Home? (2026)
- Move-Out Inspection in Belgium: A Landlord's Guide to the Exit Report (2026)
- Fire Insurance for Rentals in Belgium: Tenant or Landlord, and Is It Mandatory? (2026)
Frequently Asked Questions
Everything you need to know about IMMODESK
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